Job Summary:

We are seeking an experienced and highly organized Admin Manager to join our team in Luxembourg. As an Admin Manager, you will be responsible for overseeing the day-to-day administrative operations of our office, ensuring smooth and efficient functioning of the organization. This is an excellent opportunity for a motivated and detail-oriented individual to join our dynamic team and contribute to our success.

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Key Responsibilities:

Administrative Management

• Manage and coordinate administrative tasks, including preparing and distributing reports, maintaining records, and performing general administrative duties.
• Develop and implement administrative processes and procedures to improve efficiency and productivity.
• Ensure compliance with organizational policies and procedures.

Office Management

• Oversee the maintenance and upkeep of the office premises, including managing vendors and suppliers.
• Coordinate travel arrangements, meetings, and events for the team.
• Manage office supplies and inventory.

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Human Resources

• Assist with recruitment, onboarding, and training of new employees.
• Manage employee data, including personnel files and benefits administration.
• Coordinate employee events and activities.

Financial Management

• Manage and track expenses, including preparing and processing invoices and payments.
• Assist with budgeting and financial planning.
• Ensure accurate and timely financial reporting.

Requirements:

Education and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3 years of experience in an administrative management role.
• Proven experience in office management, human resources, and financial management.

Skills and Qualities

• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Proficiency in Microsoft Office and Google Suite.
• Fluency in English and French (Luxembourgish is an asset).

Visa Sponsorship

• We offer free visa sponsorship for successful candidates.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and dynamic work environment.